In order to use the inventory system, a list of purchases must be created. Each item represents an item that the store purchases for the purposes of resale or consumption. When a sales item is created we will refer to this list of purchase items to describe what is being sold and what quantity.

Add: Used to add a new Purchase code. Press the "Add" button and enter a number from 1 to 99999 in the  number field.  Enter or Select options from the following fields;

Description

• Description: Used to describe the item.
• Order#: Used to record the vendors stock number. This number will appear on re-order lists generated by the system.
• UPC: This is the Unified Product Code associated to the purchase item.
• Status: This item can either be;
• Active: This item is available for purchase.
• Pending: This item is no longer used for inventory.
• Title: This item is used only for descriptive purposes and has no inventory ramifications.

• Pkg. Type: This option indicates the container that the product is received. These are the options;
• Unit: This item is received as a unit that will be directly sold.
• Case: Case and all other types reflect the type of container.
• Sack:
• Bottle:
• Box:
• Roll:
• Keg:
• Pkg. Units: Enter the number of units that are packaged in the Package type.
• UM Base: This is the unit measure base. That is how the product is measured for the purpose of sales. The following types are supported;
• Unit: This type indicates that it is sold as purchased.
• Weight: This type and those bellow are should be self evident.
• Volume:
• Length:
• UM Type: Depending on the UM Base the unit type will vary. The Unit Measure Type indicates the type of measure used to measure the Base. See the table bellow;

 

Unit Unit Bottle Jar

Weight Gram Kilo Gram Ounce Pound

Volume Milli Liter Liter ounce Gallon Table Spoon Tea Spoon

Length Mili Meter Meter Inch Feet Yard

• UM Qty: This is the quantity of of the Package quantity that are sold.
• Vendor: Select the vendor that sells this item to the store.
• Package Cost: This is the cost of a package with taxes. This is used to calculate product costing.
• Order Minimum: This is the minimum number units required before re ordering is flagged.
• Order Maximum: This is the number of Packages that will be requested when the Order Minimum is reached.

• Receiving Method: Indicates the measure used to record products into the system. The methods supported are;
• Unit:
• Weight:
• Volume:
• Measure: These are the same as above for UM Type:
• Weigh Method: If you weight products with a ordinary scale choose "Manual". If your scale is interfaced to Dine-Amix select "Automated".
• Automation: If you selected automated above. Then select the type of device being used from this list.
• Empty Weight: Enter the Weight of the container when it is empty.
• Full: Weight: Enter the Weight of the container when it is full.

Save: Used to record your changes from an "Add" or Edit" mode.

Edit: Used to change Purchase information. Select a Purchase item from the  list and press "Edit". Change the information as required and press Save to record your changes.

Delete: Used to remove a Purchase from the list. Select a Purchase from the list and press "Delete". You will be prompted to confirm your choice.

Rename: Used to renumber a Purchase code. Select a Purchase code  from the list and press "Rename". Enter the new Purchase number in the number field and press RETURN to record the change.

Cancel: Used to deselect a Purchase code from the list or to exit the "Add" or "Edit" mode without recording any changes.

Move: At the time of writing this option was not available.

Search: Used to find an item in the lists. Enter some information in the line below the search button and press Enter. The system will look through the list and highlight the firsts occurrence of you search. Press "Search" again to keep searching through the list and "Cancel" to stop.

Options: This button presents a list of operations that can be performed on the Purchase list. They are as follows;

• Reset Stock: Used to Set all inventory balances to 0. This is usually done when the system is ready to accepts the initial inventory counts from the store.
• Roll Stock: The system is capable of maintaining 6 inventory periods. This periods are used to compare week t week levels or month to month or in fact any period that you choose. When you roll the inventory you move the current number to a historical period and the systems zero's the current balances.
• Title Case: Used to fix the Purchase code title to Title case print.
• Upper Case: Used to fix the Purchase code title to Upper case print.
• Lower Case: Used to fix the Purchase code title to Lower case print.
• Assignment: Used to assign values to many Purchase codes.
• Re Number: Used to re organize purchase code numbering.